Beyond Chat: Why Choosing the Right AI Tool Matters for Construction and Contract Compliance
By Jackie Guilbault, Senior Product Marketing Manager
With the surge in AI and GPT technologies, finding the right tool to streamline your contract review process can feel overwhelming, but when it comes to construction contracts, the stakes are too high for guesswork. You need a solution that not only understands the specific context of your queries but also delivers reliable, contract-based insights that enhance your workflow and ensure compliance.
The risk of using generic AI tools? Missing critical clauses that expose you to unnecessary risk or relying on an incorrect answer that leads to costly liabilities. When profits and reputations are on the line, it’s crucial to choose a tool designed with the right expertise and approach.
3 Things to Remember When Choosing Contract Review Tools
1. Assess Your Workflow Needs
In the fast-paced world of construction, every contract demands a keen eye on key provisions, seamless collaboration on redlines, and a rock-solid foundation for your project team’s success. When contract bid reviews outpace your resources, the opportunity is not just about keeping up; it's about staying ahead.
Choosing the right tool that provides end-to-end coverage is crucial and should offer a structured approach that supports your team members and ensures compliance throughout the project.
An often-overlooked aspect of Chat tools is the "blank page syndrome." Without a structured workflow, it can be challenging to know where to start. Chat tools are excellent for quick questions and answers to generalities, but for comprehensive contract reviews and ensuring compliance with the final executed contract, you need a tool that identifies gaps in your process and keeps you on track.
Document Crunch excels in this area, ironically, in all the areas that ChatGPT suggests. Document Crunch analyzes contract provisions, identifying those present and highlighting those missing, which helps assess risk efficiently and ensures compliance is considered from the outset. This comprehensive review process minimizes overlooked risks and mitigates them before they become issues.
After negotiations are complete and you have an executed contract, the most successful projects kick off with a clear understanding of the contract. This is where the Project Playbook shines—it’s your go-to resource for educating the team and laying the groundwork for informed decision-making.
By leveraging the Playbook, your team gains a thorough grasp of key topics. Meanwhile, our Chat is there to clarify anything, write a draft, and offer smart, relevant questions that help uncover critical insights. It's all about empowering your team to navigate the contract confidently from day one, ensuring compliance and driving project success.
2. Reliability & Context
GPT's power often lies in its ability to aggregate and reference vast amounts of data from the internet. However, this can pose significant risks regarding reliability, relevance of answers, and potential for misinformation, especially when you’re dealing with specialized construction contracts and there isn’t room to be misled.
In practice, this means you want AI that provides precise, contract-specific answers, grounded in construction and legal expertise—without depending on unverified sources. That's where Document Crunch comes in. Our tools are designed to deliver accurate, relevant insights, complete with page number references directly from your contract.
We’ve developed specialized solutions that grasp the intricacies of construction contracts, contract compliance, and project management, all with one mission: to pinpoint critical risks in construction contracts. This deep, industry-specific expertise enables us to go beyond simply adding AI to existing products. We’re harnessing cutting-edge language models to transform complex contract knowledge into actionable tools for legal and risk managers, operations leaders, and project teams.
3. Automation - Boost Your Productivity with the Right AI
AI isn’t here to replace professionals, but those who harness its power effectively will undoubtedly outpace their peers in efficiency and productivity. However, it’s important to choose tools that enhance your workflow without adding unnecessary tasks like hunting for page references to answers or dealing with incomplete data.
Take, for instance, generating a notice using a chat tool. While many AI options exist, not all are created equal. The best tools are backed by deep construction and contract expertise, ensuring you get accurate, reliable results that truly streamline your work.
Adobe Example
Document Crunch has several areas in which we help automate the manual tasks that are required to review and manage a contract. Whether summarizing the key provisions of the contract initially or creating a guide to remain compliant against the terms of the contract for the project team, our generative AI will offload the manual effort of putting these together from scratch and summarize the key terms for you. Creating the average team Playbook manually can take up to two business days; but by leveraging generative AI, this reduces the time down to a half-hour on average.
In the fast-evolving world of AI and GPT technologies, choosing the right tool for contract compliance in the construction industry is more critical than ever. While generic AI solutions may seem appealing, they often fall short in understanding the nuances of construction contracts, leading to overlooked clauses and increased risks.
Document Crunch stands out by offering specialized tools designed to provide precise, contract-specific insights, ensuring that your workflow is efficient, compliant, and risk-aware. By automating key tasks and delivering reliable, context-driven answers, Document Crunch empowers teams to navigate contracts with confidence, transforming complex contract knowledge into actionable insights that drive project success.